How This Appointment Reminder Template Can Help Avoid No Shows

When patients make an appointment at a dentist or medical office, time is set aside for the staff and medical providers to assist them. Many components of a medical practice are based on the provider’s schedule. When patients fail to show up for a scheduled appointment, it costs the practice quite a bit of money. It also takes away the opportunity of other potential patients to be seen. 

Utilizing an appointment reminder template can drastically reduce patient no-show rates, while creating a more structured approach to cancellations. It also frees up administrative staff to perform more important and productive tasks, instead of spending valuable time calling patients to remind them of upcoming appointments. 

Keep reading to learn more about the benefits of an appointment reminder template. 

Includes Pertinent Information

Using the right appointment reminder template ensures that patients have all pertinent information necessary prior to their appointment. It allows you to include the name and address of your practice along with the practice’s contact information such as phone, email, and text. 

This appointment reminder is also a gentle way of informing patients about potential charges for no shows. They are reminded of their upcoming appointment without interrupting their day at work or ringing their phone off the hook hoping someone answers.  

Frees Up Administrative Staff

Integrating appointment reminders of this caliber frees up the administrative staff to focus on more important obligations. They can focus on billing, serving customers in the office, and any other tasks which may need to be completed.

Staff becomes more productive during work hours and patients are reminded of upcoming appointments. These specific reminders give patients plenty of time to reschedule, if necessary, rather than missing an appointment altogether. 

Creates Additional Patient Contact Points

This particular template for patient appointment reminders creates additional contact points with patients. These contact points can be used to gather very specific and valuable insights which can be used to improve the patient experience going forward. 

Many patients are much more willing to complete a quick survey via text or email. Conducting these surveys over the phone usually reveals very little useful information if any at all. Creating multiple comfortable patient contact points allows providers to gather valuable useful information outside the allotted appointment time.

Creates a Professional Persona

Every medical provider wants to appear professional. Creating a professional persona makes providers and practices more attractive to potential patients and their families. In an age of information overload, a professional persona can often be the deciding factor between 2 providers or organizations. Using the right template for appointment reminders is an easy way to build and maintain that professional persona in the industry. 

Integrate the Right Appointment Reminder Template Today

An appointment reminder system frees up administrative staff, enabling them to focus on more important tasks. It also helps organizations maintain a more professional appearance. The best templates also create additional patient contact points that can be used to gather valuable insights, while ensuring patients get the important care they need. Integrate an appointment reminder template into your practice today.